External Storage Media Security Policy

The purpose of this policy is to establish guidelines for the secure use and handling of external storage media in order to protect sensitive and confidential information.

Scope: This policy applies to all employees, contractors, and third-party individuals who use or handle external storage media.

Types of External Storage Media: The policy covers the following types of external storage media: USB drives, external hard drives, CD-ROMs, DVDs, and other similar storage devices.

Classification of Data: All data stored on external storage media must be classified according to the organization's data classification policy.

Encryption: All external storage media must be encrypted using an approved encryption method before any sensitive or confidential data is stored on it.

Physical Security: External storage media must be physically secured at all times and not left unattended in public places.

Use of Personal Devices: Personal devices such as laptops and USB drives cannot be used to store sensitive or confidential information.

Transfer of Data: External storage media containing sensitive or confidential data must not be transferred outside the organization without prior approval and proper encryption.

Disposal of External Storage Media: All external storage media must be securely disposed of when no longer needed in accordance with the organization's data disposal policy.

Violations: Any violations of this policy will be subject to disciplinary action in accordance with the organization's disciplinary policy.

Policy Review: This policy will be reviewed and updated on an annual basis or as needed to ensure its continued effectiveness.